Set up your email signature (phone and computer)

Every email you send has to carry the brokerage's compliance line — your name, RE/MAX One, the states you're licensed in, and the office address. Set it once on each device and never think about it again.
Already sending branded emails from the office tools? Then the signature isn't your branding — but you still need it, and on your phone most of all. Read Why you still need this below before you skip it.

The signature — copy this, fill in the brackets

Why you still need this even if your emails are branded

A branded HTML template only covers the emails the system builds for you — a property breakdown, a market report, an offer email. Every other email you send is plain Gmail: a reply from the car park, on my way, a forwarded inspection report, an answer typed at 9pm. That is the large majority of what you send, and none of it carries the template.

It matters most on your phone, where you write fastest and think about branding least. A reply from the Gmail app goes out with nothing on it — no brokerage, no licence line, no way for the client to call you back without scrolling for your number.

So: the template is your marketing, the signature is your compliance floor. Do both. If you already run branded email, set the desktop one anyway and pay real attention to sections B and C.

Keep it to five lines and no picture — pictures turn into attachments on half the phones that receive them. Once you have a headshot (checklist item 1.2) and a Blinq card (guide 1.8) you can add the link, not the photo.

A — Gmail on a computer

1. Go to gmail.com, signed in as your real-estate address. Click the gear (top right) → See all settings.

   

2. Stay on the General tab. Scroll down to Signature → click Create new.

   

3. Name it RE/MAX One. Paste the five lines into the box. Tap Enter between lines if they ran together.

4. Under Signature defaults, set both dropdowns (For new emails and On reply/forward) to RE/MAX One.

   See this screenthe two Signature defaults dropdowns
   Gmail Help — create a signature (desktop and mobile)

5. Scroll to the bottom → Save Changes.

   You should now seethe signature at the bottom of every new email you start.

B — Gmail app on Android

1. Open Gmail → tap the three lines (top left) → scroll to the bottom → Settings.

2. Tap your real-estate address.

3. Tap Mobile signature. Paste the five lines. Tap OK.

C — iPhone

If you use the Gmail app on iPhone: Gmail → three lines → Settings → your address → Signature settings → turn on Mobile signature → paste. If you use Apple's Mail app:

1. Open Settings (the grey gear) — your phone's settings, not Gmail's. Scroll a long way down, past everything, to Mail. On newer iPhones it sits inside Apps → Mail.

   If instead you seethere is no Mail row at all: you use the Gmail app rather than Apple Mail on this phone — use section B above instead, and skip this one.

2. Tap Signature.

3. Tap Per Account so your personal email keeps its own signature.

4. Under your real-estate address, delete "Sent from my iPhone" and paste the five lines.

   See this screenPer Account signature boxes
   Gmail Help — create a signature (desktop and mobile)

5. Tap < Mail to go back. It saves on its own.

   You should now seethe signature when you start a new email from that address.